If no other IU department is more appropriate to the research topic than CSME and if the prospective visitor has sufficient English skill to conduct research without additional language instruction.
- The first step for a prospective CSME Visiting Research Scholar is to find a tenured or tenure-track CSME professor willing to serve as the faculty sponsor. For a list of CSME faculty and their contact info, see our faculty page.
- Send a letter or email to the professor to ask him or her to serve as the faculty sponsor.
- Include a curriculum vita.
- Include a brief description of the research project.
- Include a description of the IU resources the scholar has identified which make an IU visiting scholar appointment necessary to the project.
- Include a description of the expected end product from the research. This is usually, but not always, a publication. (Name the targeted journal or press.)
- Include the proposed start date and end date for the visit to IU. The estimate should be within 30 days of the proposed visit.
If a CSME professor agrees to serve as a faculty sponsor.
- The faculty sponsor will give a copy of the cv and research project description to the CSME Director and request their approval for the faculty sponsor to send a letter of invitation to the scholar.
- The faculty sponsor will write the letter of invitation to the scholar and will have it reviewed for accuracy by the CSME administrative assistant to the Director before mailing it to the scholar. Please be sure to send a copy to CSME on this correspondence.
- Some situations will require the faculty sponsor to send a second, revised letter of invitation, for example to specify the exact beginning and ending dates for the visit to match the DS-2019 application and prevent complications during the scholar’s visa interview at a US Embassy or Consulate.
- The faculty sponsor will collect the following information from the scholar and will submit it to the CSME department administrator when fully complete:
- Completed and signed IU Personal Profile ED form from the University Human Resources website. A faxed or scanned copy of the signed form is sufficient, but it must be signed.
- Scholar’s telephone number, fax number, e-mail address and home mailing address including postal code.
- Non-US citizens only-- Photocopy or scan of the passport identification page or pages (photo, name, birth date, passport expiration date).
- Note:Non-US citizens will be denied entry at the US border if the passport expires within six months of arrival, so renew in advance of travel. It is not necessary to renew before submitting information for preparation of the DS-2019 (J-1 visa) application form.
- Non-US citizens only-- If the visitor is not a US citizen the faculty sponsor will determine if a visa is required, will collect the following information from the scholar, and will submit it to the CSME department administrator only when complete.
- See the State Department's website for a list of countries eligible to travel to the US without a visa. US policy requires Canadians, Swedes and other visa waiver program travelers to present either a machine readable passport or a US visa at the US point of entry.
The faculty sponsor should try to submit information no less than four months in advance to allow time for CSME and Indiana University Office of International Services processing, embassy/consulate visa interview, etc. In some cases, the visa process could take six months or longer because of long waits for embassy/consulate interviews.